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Optimize Your Time with Effective Email Management

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I sign up for a lot of subscriptions. I love the helpful tips and information the emails provide. The only problem is, I never seem to have enough time to read them. Does this sound familiar? If it does, this post is for you!

I was trying to tackle my own subscription email management challenges and found some great tricks and tools I’m happy to share with all of you. Productivity expert Merlin Mann (perhaps he’s a bit of a productivity wizard?) believes the any time your brain spends thinking about your inbox, productivity suffers. He’s probably right. To combat this distraction, Mann offers the following email management tips.

 

  1. Don’t leave your email client open (Outlook, MacMail, etc.).
  2. Process email periodically throughout the day, perhaps at the top of each hour.
  3. First delete or archive as many new messages as possible.
  4. Forward what can be best answered by someone else.
  5. Immediately respond to any new messages that can be answered in two minutes or less.
  6. Move new messages that require more than two minutes and/or can be answered later to a separate “requires response” folder.
  7. Set aside time each day to respond to email in the “requires response” folder or chip away at mail in this folder throughout the day.

Email Management Software

In addition to these fabulous tips, there are some fabulous email management software and apps available to help you stay on top of all your subscriptions and other important messages.

Unroll.me

This is fabulous! Unroll.me compiles all your subscription emails in one place. You can review them and easily unroll from unwanted emails in bulk. No more scrolling through each one and hunting for the “unsubscribe” link. Unroll.me takes care of it for you.

Sanebox

This is smart email management. Sanebox learns what’s important to you and filters out the rest. By using its brain power instead of your own to sort through emails, you save yourself countless hours sifting through messages.

MyBlend

Mac users who enjoy a visual interface will love this solution. MyBlend compiles your subscription emails in a convenient visual feed where you scan, review and unsubscribe easily. It also suggests similar newsletters you might like based on the content you receive.

If you love my tips and you’re game for getting another email subscription, please sign up for my newsletter. I promise it’s only useful, helpful information! If you’d like more help organizing your email messages, please contact me. I’d love to help you.

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