Digital Organization: Reclaim Your Time and Reduce Frustration

How much time do you waste searching for digital files or emails? Smart digital organization saves you time, money, and daily frustration. According to a McKinsey report, the average person spends 9.3 hours weekly searching for information. Effective digital organization can reclaim this lost time.

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Take a quick digital inventory:

Look at your computer desktop
Is it littered with files you wanted quick access to, but now can’t find among the clutter?

Check your Documents folder
Is everything saved on that main level, or do you have subfolders?

Now, check your calendar
Does it truly reflect all your commitments, or are some appointments only in your head?

Start your year with a more organized and efficient digital life using this digital organization checklist

Organize Your Digital Life

Create an Effective Folder System

• • Think about the different clients or projects you have. Set up folders for each of them. It may be necessary to set up folders within each of those. For example, if you have a client with several projects, set up a folder for the client and subfolders within it for each project you’re doing for them.
  • Move documents into the appropriate folder. This is usually as easy as clicking and dragging.

Organize your digital photos

• • Digital photography makes it easy to take loads of pictures without spending money on developing costs. Too often, though, these photos wind up in a virtual shoebox, never to be viewed again. Fix it with folders!
  • Create a folder for each trip or occasion. Be sure to include the date and location in each folder name. Go through your photos and delete duplicates, blurry, or unwanted images. Move the rest into the appropriate folders.
  • Display them. Select some of your favorites and store them on a digital photo frame or print and frame them to display on your walls.
• Looking for more information on organizing photos? Check this out – How to Effectively Organize Your Photos

 

Digital Calendar Management

• • • Use your digital calendar to set up recurring events for meetings or other activities.
    • Add one-off events as they arise and remove events as soon as they change.
    • Use Google Calendar or a similar interface to share your schedule with family or coworkers so you don’t wind up double-booked.

 

Digital Task Lists

• • Making lists is a great way to track everything you have going on. Crossing off or removing items is a great way to feel like you’re making progress.
  • Use apps to share lists and organize projects on the go. Check out ClickUp – it’s one of our favorites.
  • Sync your digital to-do list across all your devices so you’re always on top of things. We love Todoist and Any.do for this purpose.

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