There are only 24 hours in a day, no matter how much we sometimes wish there’d be more. Time management can be a struggle for anyone, but entrepreneurs have a unique challenge because of the additional demands on their time and the direct correlation between productivity and income. While there’s no way to make the days longer, using some tried and true time management tips can help you manage your entrepreneurial efforts and drive success without giving up personal time or time with loved ones.
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Meetings
Many meetings are not strictly necessary. The information could be conveyed via email or phone much more efficiently. Besides, many entrepreneurs travel to others for these meetings, adding more lost time. If someone schedules a meeting with you that feels unnecessary, don’t hesitate to cancel and request they provide the information another way. Depending on the person, this could save you hours every week.
Time Stealers
We all have people in our lives who take up more than their fair share of our time. This not only keeps you from being productive but also impacts their time management. Have a conversation with them about time management and productivity. You’ll reduce the amount of time you lose to them and might help them improve their time management skills.
Emails
Emails are one of the most common time thieves and sources of stress for people. Make it easier for yourself by using email management techniques such as inbox zero. Also, tell everyone that if you’re CC’d on an email, you won’t prioritize reading or responding to it. We even request that people start emails that do not require a response with “no response needed” or similar language. Help yourself and keep your team’s stress lower by avoiding using email as a micro-management tool. It’s not necessary to be involved in every conversation.
Get Next Steps
Whether you have a meeting, phone call, or email exchange with a person, ensure you walk away from the interaction with a clear understanding of what comes next with due dates. This saves on follow-ups later.
“Work expands to fill the available time”
Manage Expectations
Parkinson’s Law states that work will expand to fill the time available. Given that, set shorter deadlines. You may miss a few occasionally, but you won’t waste your valuable time.
Make a “Not to Do” List
Think about the things you spend a ton of time doing that don’t yield any benefit. Put those on a list, and don’t do them anymore.
Delegate
When you value your time, you also have a clear picture of what you can do vs. delegating to someone else. If you can find someone to do the task (or several tasks) for less than the value of your time – delegate! Or automate it. Many tasks can be done more efficiently using the many automation tools on the market today.
Prioritize
According to the Pareto Principle, we spend 80% of our time on things that yield about 20% of the results. Flip this by prioritizing your tasks and working through them accordingly.
👉🏻 Implement these time management tips to boost your productivity and success. ✨Remember to sign up for our newsletter for more great tips like this!
